Guests Come First
Before deciding venue, just prepare a list of all the guests that will be there to attend your wedding ceremony. This will ensure that there will be ample space for your guests. According to the experts you must consider 25 to 30 square feet per guest. We know it sounds a lot but it’s not if you will count the space you’ll need for tables, waiters, band and dance floor.
Investigate Wedding Blackout Dates
Before deciding your wedding dates, checkout the dates of trade conference, charity walk or any other local event, that could affect traffic and hotel rooms availability on your wedding day.
Check Your Credit
You can take advantage from the high cost of weddings, just sign up for a credit card with a rewards program. Make all wedding-related purchases to this card will help you to earn thousands of rewards points which you can redeem at the time of your honeymoon.
Pay It Forward
Contact each vendor and they will lead you to another vendor. E.g. wedding photographer will let you know which florist’s blooms will really do magic in photographs and will look beautiful. Your reception manager will know which band or dance group can rock your wedding ceremony.
Lighten Your List
The easiest way to trim your wedding cost is by shortening your guest list. Half of your wedding expenses is for wining and dining of your guests. It costs you around INR 1,000 per person. So eliminating 1 table of 10 can save you around INR 10,000.
Make a Meal Plan
Feeding your wedding day crew is another expense that you can trim by using this simple trick. Just serve different meal for your vendors and guests. Tell your wedding caterer how many vendors will be there in your wedding ceremony, so he will prepare a less expensive meal for them instead.
Get Organizationally Focused
Just make notes for what you are thinking and share it with your vendors. Keep all these notes, photos and other stuff in a file. Store all the vendor’s mobile numbers at a secure place from where you can access them easily when you need them.
Don’t Be Afraid to Ask
Never hesitate to take help from your wedding vendors. They have a lot of experience in this field. So sometimes they can guide you exceptionally well. Ask for their ideas, they will surely guide you. They can also help you to cut your wedding expenses by suggesting cheap resources.
Leave Some Room in Your Wallet
Your wedding budget should follow this formula: 48 to 50 percent of total budget to reception, 8 to 10 percent for flowers, 8 to 10 percent for attires, 8 to 10 percent for entertainment and music, 10 to 12 percent for photo and video, 2-3 percent for invites, 2 to 3 percent for gifts and rest 8 percent for miscellaneous items. It’s essential to allocate 5 to 10 percent of your money for surprise expenses like printing extra invites, additional tailoring and umbrella for a rainy day.
Wait for a Date
Sometimes, last minute planning will work as a magic deal for you. The closer your date, the more bargaining power you will have. According to the fact most of the people book the occasion sites 6 months in advance, calling for an open dates two months prior to desire date will save you up to 25 percent on booking cost. Friday and Sunday weddings will cost you 30 Percent less than Saturday weddings.
Manage the Mail
Prepare list of guests, call them and ask their address. This work can really give a headache. So start preparing the list 5-6 months before the date. Write down all the mail address in a diary according to the alphabetical order or priority order so you don’t miss any of your guest.
Prepare for Rejection
Know that as a fact, about 30 percent of the people that you will invite won’t attend your wedding ceremony. Naturally, it will depend on the location of wedding site. How many of the guest are from different city or states and the timing of the event.
Prioritize Your People
Make your guest list according to their priorities. Starting from your family, the bridal party and best friends on the top of the list, follow with aunts, uncles, cousins and your close friends that you can’t imagine not attending your wedding event. Under that list your neighbors, co-workers and so on. If you need to shorten your list, start from bottom, it will save a lot of time.
Take It One Step at a Time
Make a schedule of things to do and do things one by one, in a logical order, so don’t do things too fast. Don’t hire any vendors without confirming date of the event. Maintain the speed of doing things, don’t do things too fast, otherwise later it will be really difficult to handle them all at same time.
As soon as date is confirmed, start looking for hotels in wide price range. Many of the hotels have different wedding block for wedding guests available at a reduced rate. You can then release any unbooked rooms a month prior to the wedding event.
Provide Accurate Driving Directions
Provide accurate driving directions to your guests. You can print driving directions in wedding cards. It will help your guests to reach the wedding site on time and without any trouble.
Schedule the Setup
Make sure that that there is lot of time to set things on the wedding day. Make sure to call vendors 10-12 hours before event, so they can setup things easily on time. Call your photographer, florist and any other vendor that you hired for the event and tell them timings of the event.
Help Guests Pay Attention
Use Mic, speakers and Led TV that will help your guests that are sitting far away from stage to enjoy the wedding ceremony and see everything easily happening on the stage. This will not cost more but this will add a wow factor in your wedding.
Write Down Your Digits
Carry an emergency contact sheet with you in the wedding ceremony, with all the names and numbers of all the vendors. So in emergency you can give them a call instead of finding them all over the wedding place as you will be busy in all other arrangements and attending guests.
Be Realistic With Your Time
As your wedding date approaches, just take confirmations from all of your vendors. It will be good if you have all the confirmations with you. You don’t want your wedding occasion to be ruined.
So these were some of the expert tips that will help you to plan your wedding ceremony without any trouble and headache. Follow us on Facebook to get more such interesting updates. Feel free to contact us @ firstname.lastname@example.org.